How to Ask for a Letter of Recommendation

Requesting a letter of recommendation is a critical step in the college application process. This guide breaks it down into actionable steps so you can secure strong, personalized letters from your teachers or counselors.

Why Are Recommendation Letters Important?

• They give colleges insight into your character, work ethic, and potential.
• For competitive programs, letters can tip the scale in your favor.
• Some colleges also use letters to determine scholarships and honors program eligibility.

Step 1: Choose the Right Recommenders

• Core Subject Teachers: Preferably from junior or senior year.
• Colleges value letters from teachers in subjects like English, math, science, or social studies.
• Know You Well: Choose someone who can highlight your strengths with specific examples.
• Highlight Different Strengths: If two letters are required, ensure they showcase different aspects of your abilities (e.g., academic vs. leadership).

Pro Tip: Some colleges have specific requirements (e.g., STEM teachers for engineering programs). Check each school’s guidelines!

Step 2: Cultivate Relationships with Teachers

If you don’t know your teachers well:
- Start engaging with them now! Ask questions in class, visit during office hours, and share your goals.
- Give teachers a completed student questionnaire (like this one) to help them get to know you better.

Step 3: Ask Thoughtfully and Early

• Timing: Ideally, ask at the end of junior year or at least 3 months before deadlines.
• Ask in Person: This is more personal and respectful. If that’s not possible, a phone call works; email is a last resort.
• Use Polite Language: Example:

  "Ms. Smith, I’m applying to college this fall, and I was wondering if you’d be willing to write me a strong letter of recommendation. I feel that you know me well from [class/project/interaction], and your letter would add a lot to my application."

• Give Them an Out: Phrasing like “a strong letter” allows the teacher to decline if they don’t feel they can write a compelling letter.

Step 4: Provide Supporting Materials

After they agree, follow up the same day with an email including:
1. Gratitude: Thank them for their time and effort.
2. Resume: Include relevant achievements, extracurriculars, and leadership roles.
3. Student Questionnaire: Highlight specific projects, challenges, or skills they might mention.
4. College List: Include deadlines and any specific letter requirements.
5. Optional Paragraph: Summarize your academic interests and goals.

Sample Follow-Up Email

Subject: Letter of Recommendation Follow-Up

Dear Ms. Smith,

Thank you again for agreeing to write me a letter of recommendation. To help make the process easier, I’ve attached my resume and a completed questionnaire about my goals and accomplishments.

Here are the schools I’m applying to and their deadlines:
- Stanford University – November 15
- University of Texas – November 15
- USC – November 15

I’m applying to study mechanical engineering with a minor in philosophy. My dream is to work for NASA.

Please let me know if you need any additional information. I’ll send a check-in email a week before the deadlines. Thanks again for your support!

Best regards,
[Your Name]

Step 5: Show Your Appreciation

• Write a Thank-You Note: Handwritten notes stand out.
• Optional Gift: A small token, like a coffee gift card, is a nice gesture.

Additional Tips

• FERPA Waiver: Waive your right to see the letter when submitting through the Common App. This assures colleges the letter is genuine and unbiased.
• Check In: Politely follow up one or two weeks before the deadline to ensure the letter has been sent.

By following these steps, you’ll not only secure excellent recommendation letters but also strengthen your relationships with the people who’ve supported your academic journey. Good luck!

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