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Eight Types of Planning Meetings 1. Initial Planning Meeting/ Details Meeting 2. Site Visits 3. Vendor Meetings 4. Design Meetings (Planning & Preview) 5. Food Tasting 6. Walk Through 7. Final Details Meeting 8. Rehearsal
Initial Planning Meeting/ Details Meeting Meeting Length: 2-3 Hours • Planning Schedule • Venue Location Review (If they have one already) • Venue Location Recommendations (If they don't have one) • Wedding Celebration Details • Wedding Party Information • Create Basic Preliminary Timeline • Create Preliminary Processional/ Recessional • Budget • Vendor Referrals • Set-up Next Meeting Date/ Time/ Location • Planning Tool Review (Show her everything you are giving her) • Potential Power Needs • Questions for Venue
REMINDERS FOR BRIDE & GROOM As of The following should be done right now - Begin compiling guest list - Create budget - Select bridal attendants & groom's attendants and discuss finances for attire and accommodations - Research or book accommodations for out of town guests - Book honeymoon reservations - Begin shopping for your gown - Announce your engagement in newspaper
REMINDERS FOR BRIDE & GROOM As of The following should be done 6 months prior - Book all major vendors (photographer, videographer, musicians/ DJ, floral/ décor) - Book Officiant - Begin any required pre-marital counseling - Order invitations and other stationary needs including a map - Send save the date cards - Create wedding website - Order bridal gown & confirm delivery date - Reserve all rental equipment - Reserve transportation
REMINDERS FOR BRIDE & GROOM As of The following should be done 5 months prior - Personalize ceremony (music, readings, vocals, etc.) - Finalize guest list - Arrange a date for your engagement sitting - Arrange for rehearsal dinner, bridesmaids' luncheon and other social gatherings - Locate birth certificates, passports, and other documents (if needed) - If traveling abroad, update passports, visas, etc. - Shop for wedding rings - Shop for Bridesmaids' dresses - Order formal wear fro groom's party and arrange for its return (usually the best man returns everything) - Have mothers coordinate and select their dresses - Attend food tasting - Order cake
REMINDERS FOR BRIDE & GROOM As of The following should be done 4 months prior - Enroll in bridal registries - Shop for Bride/ Groom, parents and attendants' gifts - Shop for favors - Send envelopes to calligrapher or begin addressing invitations - Determine proper postage for invitations and purchase stamps Neat ideas: Photo Stamps- www.photo.stamps.com, Unique Stamps- www.usps.com, Hand Canceling- www.usps.com ('love themed' postmarks)
REMINDERS FOR BRIDE & GROOM As of The following should be done 3 months prior - Finalize Ceremony and meet with Officiant - Begin designing printed program - Schedule appointments with make-up artist, hairdresser, manicurist and masseuse - Finalize out of town guest accommodations - Confirm honeymoon travel arrangements - Order rentals (if needed) - Begin dance lessons
REMINDERS FOR BRIDE & GROOM The following should be done by (2 months prior) - Mail invitations six to eight weeks prior to wedding day - Apply for marriage license (anytime within 90 days of wedding) - Shop for toasting glasses, cake knife, guest book, garter and other accessories - Record gifts received and write thank you notes - Finalize bridesmaids' accessories
REMINDERS FOR BRIDE & GROOM The following should be done by (1 month prior) - Pick up wedding rings - Send wedding announcement to newspapers if desired - Fill out request lists for musicians, photographer and videographer asking family members to help identify guests for photos and videos - Mail invitations for rehearsal dinner, bridesmaids' luncheon, etc. - Have final fittings - Finalize program and send to printer - Write checks to all vendors and service providers for final payments and gratuities
REMINDERS FOR BRIDE & GROOM The following should be done by (2 weeks prior) - Telephone invited guests who have not yet responded - Take care of name changes - Wrap attendants gifts - Designate someone to transport wedding gifts from reception to a safe place - Pick up bridal gown and attendants dresses - Confirm formal wear fittings - Decide on and obtain a container to hold gift envelopes at reception - Final details meeting with (your name) 555-555-5555
REMINDERS FOR BRIDE & GROOM The following should be done by (1 week prior) - Give attendants their gifts if not being done at rehearsal - Finalize seating arrangements for reception - Finalize calligraphy on place cards/ seating cards - Advise catering manager of number of places per table
REMINDERS FOR BRIDE & GROOM The following should be done by (1 day prior) - Give ceremony/ accessory items to coordinator (see list) - Pick up groom's attire (be sure to try it on!)
REMINDERS FOR BRIDE & GROOM The following should be done on (wedding day) - Enjoy your wedding celebration!
Site Visits 1 hour of time spent surveying the site for the wedding or ceremony or both.
Vendor Meetings A meeting with the wedding vendors • Give vendors a brief rundown of the client and their needs prior to the meeting • Don't run the meeting, you are connecting clients and vendors • Ask relevant questions your client forgot to ask • Give your opinions, but don't take away from what the vendor is discussing
Design Meeting Meeting to review all design concepts for the entire wedding ceremony and reception
6 in cake feeds 4-6
8 inch cake feeds 8-10
10 inch cake feeds 20-24
7 inch x 11 inch cake feeds 12-15
9 inch x 13 inch cake feeds 20-24
11 x 15 inch cake feeds 35-40
12 x 18 cake feeds 50-55
Hue classification of the color, whether primary, secondary or intermediate. 12 hues are on the color wheel
Primary colors are those from which all other colors are mixed - red, yellow and blue.
secondary colors Mixing 2 primary colors creates - orange, green and purple
intermediate colors Mixing a primary with a Secondary color creates Mixing a primary with a Secondary color
Tint blending a hue with white
Tone blending a hue with grey.
Shade blending a hue with black
Value of color is color's lightness or darkness
Intensity of color is the purity or strength of the color
Monochromatic color scheme values and intensities of one color
Analogouscolor scheme colors that are next to each other on the color wheel, and should be limited to three.
Complementary Contrasting Color Schemes Complementary relies on two colors found across from each other on the color wheel - blue and orange
Triad Contrasting Color Schemes uses three colors that form a triangle on the color wheel - red, blue and yellow.
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