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Records Management / Document Production
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Avg score: 100% • Most missed: “Assignment of user IDs (string of characters) to gain access to records”
Records Management / Document Production
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25 Questions

1. Maintenance of information contained in business records so that it is used only for intended purposes

2. Insert for file drawers that indicate file sections & serve as dividers for groups of records

3. 1) Mutli-site storage 2) Planned dispersing 3) Duplication 4) Vaulting

4. Combination of alphabetic characters & numbers used in a filing code

5. Appraisal assigned to records that are active in nature & needed for current operations

6. Pattern of vertical lines of varying widths that contains coded data that can be read by a scanner

7. Written/recorded on paper -Microform -Oral or DVD -Electronic

8. Groups (Blocks) of numbers that are reserved for records that have a common feature or characteristic

9. Folder inserted into a file when someone charges out an entire folder of documents

10. Contains all the fields related to one entity

11. One or more filing units (the total name, a number or a subject) used for filing purposes

12. Digital or photographic representation of a record on any media such as microfilm or CD

13. filing system in which file numbers may have two or more sets of code numbers separated by a dash, comma, period or space

14. Procedures embedded in software programs tot restrict individual access to records

15. Facility that houses records being retained for research or historical value

16. Printed or electronically imaged data on a business form

17. Records no longer referred to on a regular basis but still of limited importance

18. Documents that are essential for the effective, continuous operations of the firm & are irreplaceable

19. File folder that includes all correspondence for one correspondent, subject or account

20. Creation - Distribution - Use - Maintenance - Disposition

21. Examining a record to ensure that it has been released for filing by an appropriate authority within the firm

22. Documents used in the operations of the organization that can be easily replaced

23. Most widely known decimal-numeric filing classification system primarily used for cataloging library books into ten general categories

24. Depository for an organization's vital, inactive and/or active records

25. Any record that contains reduced images on film

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